H.H.P.O.I.A. Board of Directors Meeting Minutes April 17,2004 April 17, 2004 President, Arnold DeSandre at 10:04 A.M, called Hickory Hills Property Owner's Improvement Association Meeting to order. Following the opening prayer by Arnold DeSandre, Roll Call was held. Karl Holz, Freddie Scaggs and Arnold DeSandre were Present. Board members Gary Averitt and Jane Mucci were absent. 1. Special Report At this time President DeSandre called for a change in the order of items on the agenda and asked for permission to have Unfinished Business item A... Tecon Water Update placed first in order to allow the presenter Mr. C A Cockrell to leave right after his presentation. There being no objection, Mr. Cockrell was introduced and proceeded to bring the board and audience members up to date on the issues of the water increases we are disputing and the processes in place at this time. Mr. Cockrell is the President of the Callender Lake Homeowners Association and has been selected by his board of directors, as well as Hickory Hills board to represent 11S in this issue at various governmental and agency meetings. Mr. Cockrell participated in two recent meetings on our behalf, one in Tyler on March 25, 2004 that was attended by more than 200 property owners being affected by the increases. This meeting was intended as a public hearing to allow the property owners to be heard and to air their concerns and issues. Also Mr. Cockrell joined more than 25 others on a bus trip to a preliminary hearing on this issue in Austin. Mr. Cockrell also reported on a trip back to Austin one week later to propose a bill be introduced to the legislators regarding the issues homeowners associations have in getting restrictions changed when needed or warranted. Mr. Cockrell did an outstanding job of presenting the issues, the obstacles, the procedures being followed and the issues to be pursued. A copy of his presentation and all details are attached to these minutes and copies of same may be obtained by contacting the HHPOIA office 2. Reports of Officers: a. Minutes of the Feb 14,2004 work session, the March 20,2004 board meeting and the March 27, 2004 work session were approved unanimously. Karl Holtz moved and Freddie Scaggs seconded the motion. Motion passed without dissent. b. Treasurer Freddie Scaggs presented the Financial Reports. The Balance sheet dated 3/31/2004 and the Profit and Loss sheet dated Jan thru the end of March 2004 were both approved for filing. Karl Holtz moved for approval and Freddie Scaggs seconded. Motion passed without dissent. 3. Community Input: a. Community Garage Sale Date: Everyone was reminded of the Ladies Club garage sale at the pavilion next Saturday and the community sale on Sat June 12th. b. Ronnie Young reported on his efforts to remove the lily pads and requested help as well as funds to offset the cost of gasoline for his boat. It was stated that he should contact the Lake Committee first. If no help with gasoline, please come back to the Board. 4. Committee Reports a. ACC: Architectural control is continuing to follow up on letters sent out to homeowners not in compliance. A second round of letters will be sent soon. b. Lake Committee: No report due to Art Mucci's absence due to illness. c. Maintenance: Road maintenance is continuing on a regular basis with more material being delivered. An engineer has been retained to review the causeway underflow and to ensure we are structurally sound in an effort to prevent a failure like the one we recently had on Maple St. d. Office: All second quarter invoices were mailed and approximately $15,000.00 has been received to date. 5. Unfinished Business: a. Tecon Water Update: See the first item on page one of these minutes. b. Update on Main Bathhouse: The main bathhouse remodel should be completed by the end of next week. The cost has escalated due to the issues discovered during the repairs. The toilets, walls, floors all needed replacing as well as new electrical work. We also will now have a handicapped access stall and new sink units. The shower stalls needed to be rebuilt and new water heaters needed to be installed. We were assured the repairs were well done and done correctly. 6. New Business: a. Bills to be approved for payment: Freddie Scaggs moved to approve the listed accounts payable in the amount of $24, 853.42 and Karl Holtz seconded. Motion passed without dissent. See the office if you wish a detailed list. c. Nominating Committee: All required notices and ballots have been mailed to each property owner of record. There are two candidates listed on the ballot, Jane Mucci and Freddie Scaggs. Everyone is encouraged to return his or her ballots or to attend the meeting in person to vote. d. Deal with past due accounts: 55 delinquent property owners (delinquent of $200.00 or more) have been forwarded to our attorney along with a retainer of $5000.00 to begin'the collection efforts thro the court process of suing the property owners, foreclosing and holding a sheriff's sale. We will perfect the liens immediately and the homeowner will have 180 days to buy back the property before a sale is held. e. Burn Pile Relocation: TECON will be putting a fence around our burn pile location as they intend to drill a second well on that property. We will be informed of any changes. f. Nuisance Abatement: Our board representatives have met with the county commissioners on this issue strongly urging the passage of this ordinance in VanZandt County. It appears to be a stalemate as some commissioners want to leave it as is with the state laws currently in place. g. Dues for VanZandt County Communities Organization: Karl Holtz moved and Freddie Scaggs seconded the motion to authorize HHPOIA to join this group and approved the payment of $10.00 annual dues. Motion passed without dissent. Before adjourning Arne reported on the progress of the pool and it will be opened as soon as all repairs are completed and it is clean and safe to use. The next board meeting will be our annual meeting on Saturday May 15,2004 at 10:00 with voting to start at 2:00pm. There being no further business to be brought before the board the meeting was adjourned at 11:10 AM. Respectfully submitted, Barbara Mortela Recording Secretary Presented to HHPOIA Board of Directors for approval: Signature: ______________ HHPOIA Secretary Dated: _______________