H.H.P.O.I.A.
Board of Directors
Monthly
Meeting
Minutes
August 20, 2005
August 20, 2005 President, Arnold DeSandre at 10:02 A.M, called Hickory
Hills Property Owner’s Improvement Association Board Of Director’s Meeting to
order.
Board of Directors members Arnold DeSandre, Jane
Mucci, and Gary Averitt were present.
Freddie Scaggs, and Karl Holz were absent due to other commitments.
1.
Following the opening prayer by Arnold DeSandre and roll call of
officers, approval of minutes for June 18, 2005 Board Meeting was called. Jane
Mucci moved to approve the minutes presented as written. Gary Averitt seconded
this and the motion passed without dissent.
2.
Treasurer Jane Mucci presented the financial reports and answered
questions from the floor. Upon close of discussion, Gary Averitt moved to
approve and Jane Mucci seconded. The motion passed without dissent.
3.
Community Input
a) Arnold
DeSandre reminded everyone only a few Hickory Hills Logo T-shirts remain for
sale. This is the last call for these shirts; the Board of Directors has
decided not to offer this program any longer.
b)
The
Sycamore St. and Rosebud Lane properties owned by the Association are for sale,
and the Board has expressed its willingness to make a deal with best offer,
rather than setting a fixed price.
c)
Everyone
is enjoined to plan for the Ladies’ Club Garage Sale scheduled September 24,
2005.
d)
Community
website developed by Ed Deane was discussed. Many favorable comments and
appreciation from all present were expressed. It was agreed to open the
Classified Advertising Section to realtors such as Projects America and Rose
Realtors for the agreed upon amount as set forth in this section of the
website. Gary Averitt made a motion to accept with Jane Mucci seconded. The
motion passed without dissent.
e)
Dangers
associated with 4-wheelers on Community roads was discussed. After a little
discussion on the topic, it was agreed to wait for the Policy and Procedures
Committee’s recommendations.
f)
Art
Mucci reminded everyone about the Lake Committee’s Annual Fish Fry scheduled
October 1, 2005, and noted he will have additional lake report input later in
the meeting.
g)
Southeast
Van Zandt County Town Hall Meeting held on June 23, 2005 was discussed. ATV’s
was discussed at that meeting as an “assault” of a motor vehicle. Our
restrictions don’t talk about ATV’s.
h)
Arnold
DeSandre mentioned that Edom Fire Dept is having an Auction on Saturday
September 17, 2005 for unwanted items in ones shed, barn, or the attic.
4.
Committee Reports
a) Layne
DeSandre reporting for the Architectural Controls Committee said a new batch of
30 “clean it up” letters have been sent out. All but seven (7) haven’t
responded. The next letter will be going out shortly to those that have not
complied.
b)
Arthur
Mucci with the Lake Committee talked about the meeting held on Thursday August
4th with Callender Lake side and Stan Smith, our lake
biologist. The group looked at the 60
acres at the back of HH and the island and all the different kinds of
vegetation. Arnold DeSandre then talked about the meeting and what was agreed
upon. There are four (4) avenues to take care of this problem. 1) Hire a
helicopter to spray for about $6 to $8,000, including the cost of chemicals. 2)
Hire Stan Smith to do the work, the cost would be greater then the first. 3)
Burn the area in question. Agreed that it would not be a good idea as the docks
and retaining walls may catch fire. 4) Hire a number of people to cut the
vegetation. We are working on item #1 as the way to go. Stan Smith also stated
that if we did do item #1, our cost for next year would be greatly reduced.
Most of the vegetation will die when the water level comes back up. Spraying would take place between September
1, 2005 and October 10, 2005. Also talked about was the purchase of 2,500 Grass
Carp at a cost of $2.00 per fish or $5,000 plus $15.00 for the permit. There
would also be a charge for the fish besides the costs mentioned. This would be
shared with both sides. Art Mucci also talked about the cost associated with
the overflow area and the grates that will be put up soon. Problem becomes who
will keep it clean after a rain.
c)
Arnold
DeSandre reported on all the vandalism with the pool and related common
property. With the pool vandalism the pool was closed for a week. The lights on
our sign where broken again for the third (3) time in less then a month. Mowing
is continuing and the roads are being patched as best we can. After a
discussion on the Vandalism is was mentioned to offer a $200.00 Reward for the
arrest and conviction of anyone destroying are common property. Gary Averitt
made a motion to offer the $200.00 Reward for the Arrest and Conviction,
seconded by Jane Mucci. Motion passed without dissent.
d)
Office
Committee report by Arnold DeSandre reported 228 Statements where sent out about
10 days ago to those late in paying their Maintenance Fee. We have about
$59,000 in Past Dues Invoices with most of that in the first batch suit. Arnold DeSandre said there was 38 Property
Transfers since the first of the year for 69 Lots adding about $1,100 per
quarter for Maintence fees. The Office will be looking at a new Fax Machine
within ten days to replace the one that broke and not repairable. Also thanks
were giving to Ronnie Brasseaux for plotting lots for a property owner and one
for the association on Rosebud Lane. Also thanks were giving to Barbara Mortela
for serving as Recording Secretary and had to resign for personnel
reasons.
5.
Unfinished Business
a)
Arnold
DeSandre said repairs to Callender Lake’s discharge flume were signed off as
completed and paid for with funds borrow from our bank. TCEQ came to inspect
our Dam on July 7, 2005. They liked our fence that has been put up and the work
on the Dam. The state will be asking us for a “hydraulic-breach” study to be
done as soon as the TCEQ revises there study plan. When that is done we will
receive the report on the Dam. The Community has spent greater than $56,600.00
to date on dam repairs, Hickory Hills Drive Causeway repairs, and boat ramp
repairs.
b)
Arnold
DeSandre reported that 34 more Street Signs have been ordered along with the
hardware to install. These should be going up late September or early October
when mowing slows down. There will be a few signs that will be ordered when
this part of the project is done.
6.
New Business
a) Bills
to be approved for payment were presented and reviewed by Arnold DeSandre. Gary
Averitt moved and Jane Mucci seconded to approve. The motion passed without dissent.
b) Arnold
DeSandre reported that we are looking at around $73,000 is expenses for next
year that is known presently. They are 1) Loan repayment of $15,000, 2) Scag
Wildcat payment of $3,000, 3) Stan Smith Lake Management for $20,000, 4) Inside
the lake problems for $25,000, and 5) TECQ potential problems $10,000. We are
looking at maintenance fee increase of 5% for next year. This will be discussed
at the next meeting for a decision.
c) Gerri
Heck discussed what the Policy and Procedures committee have done thus far.
Talked about were 1) Pool, 2) Vehicles, and 3) Animals. The committee will report
next meeting.
d) Arnold
DeSandre reported that we should set the price for advertising in our
Newsletter. Stated was $20.00 for a Page, $10.00 for a ½ Page, and $5.00 for a
¼ page. Jane Mucci moved to approve and Gary Averitt seconded the motion. Motion
passed without dissent.
e) Arnold
DeSandre reported that the Policy and Procedures Committee recommended that we
install an “Informational Signage” be put up near our exit. After a short
discussion it was agree to table until plans come forward.
f)
Saturday, September 17, 2005 is the next scheduled Board of
Director’s meeting.
Jane Mucci
moved and Gary Averitt seconded to adjourn the meeting at 11:30 A.M. The motion
passed without dissent.
Signature_______________________________________
H.H.P.O.I.A. Secretary
Dated__________________________________________
