H.H.P.O.I.A.
Board of Directors
Monthly
Meeting
Minutes
June 18, 2005
June 18, 2005 President, Arnold DeSandre at 10:02 A.M, called Hickory
Hills Property Owner’s Improvement Association Board Of Director’s Meeting to
order.
Board of Directors members Arnold DeSandre, Jane
Mucci, Gary Averitt, Freddie Scaggs, and Karl Holz were present.
1.
Following the opening prayer by Arnold DeSandre and roll call of
officers, approval of minutes for May 21, 2005 Annual Meeting and Executive
Session, and minutes of Executive Session dated June 11, 2005 was called. Jane
Mucci moved to approve all minutes presented as written. Karl Holz seconded
this and the motion passed without dissent.
2.
Treasurer Jane Mucci presented the financial reports and answered
questions from the floor. Upon close of discussion, Karl Holz moved to approve
and Gary Averitt seconded. The motion passed without dissent.
3.
Community Input
a) Arnold
DeSandre reminded everyone only a few Hickory Hills Logo T-shirts remain for
sale. Once these are gone, the Board of Directors has decided not to offer this
program any longer.
b)
The
Sycamore St. and Rosebud Lane properties owned by the Association are for sale,
and the Board has expressed its willingness to make a deal with best offer,
rather than setting a fixed price.
c)
Everyone
is enjoined to plan for the Ladies’ Club Garage Sale scheduled September 24,
2005.
d)
Pool
passes were mailed out (to owners with fees paid current) with latest
newsletter and quarterly fees invoice. Barbara Mortela announced volunteers to
monitor pool passes during usage hours have been lined up.
e)
Community
website developed by Ed Deane was discussed. Many favorable comments and
appreciation from all present were expressed.
f)
The
Board-Sponsored BBQ dinner on June 11, 2005 was a modest success. After
expenses, net profit for street signs was $296.00 from 75 – 80 people
attending.
g)
Dangers
associated with 4-wheelers on Community roads was discussed. Arnold DeSandre
noted the article in latest newsletter on this topic, and it slated for
discussion in the August 2005 Board of Director’s Meeting. Jim Scaggs said the
4-wheeler topic had been “cussed and discussed” in previous “Policies &
Procedures Committee” meetings. Gerri Heck offered to
champion resurrecting the Policies & Procedures Committee, and David Poole
volunteered to assist.
h)
Art
Mucci reminded everyone about the Lake Committee’s Annual Fish Fry scheduled
October 1, 2005, and noted he will have additional lake report input later in
the meeting.
i)
Southeast
Van Zandt County Town hall Meeting scheduled for Callender Lake’s Community
Center June 23, 2005. Arnold DeSandre referred everyone to the flyer about this
and encouraged all to attend.
j)
Arnold
DeSandre presented the issue of Community maintenance cutting the grass on
Project America’s property directly adjacent to the boat ramp and the fenced
frontage area along highway 2339. Jane Mucci moved and Freddie Scaggs seconded
to discontinue grass cutting on property adjacent to the boat ramp, but
continue cutting 2339 fence frontage grass since it so directly impacts
community appearance. The motion passed without dissent.
4.
Committee Reports
a) Layne
DeSandre reporting for the Architectural Controls Committee said a new batch of
“clean it up” letters has recently been sent out. They have received some
responses back, and have noted better responses when pictures of their
offending items are included.
b)
Arthur
Mucci with the Lake Committee said lake-side owner on Piney Point who placed
cheap blue tarps on the ground around their dock area to control weed growth,
will assuredly be polluting the lake with blue debris as this non-approved
material begins to deteriorate. Only material approved for this purpose is
UV-resist 30 mil membrane specified by our Lake’s Biologist, Dr. Stan Smith. He
also noted the upcoming bait and fish meeting and asked everyone to call him
for details.
c)
Freddie
Scaggs said the gate was hit again, resulting in several broken welds since the
electromagnetic gate lock is holding so well. The office plans to review the
video records to identify the perpetrator, whose vehicle must undoubtedly have
sustained some front-end damage. Freddie investigated the State of Texas
requirements for operating a public pool and printed out 70 – 80 pages
fine-print rules. She closed her discussion by noting pool chemicals now
finally appear to be in balance and the pool has been opened for use.
d)
Office
Committee report by Arnold DeSandre reported Maintenance Fee invoices for the 3rd
Quarter were mailed out 6/20/2005. Paul Neely noted many recently sold Projects
America lots should have increased our maintenance fee revenues. Arnold
DeSandre said this has meant a small increase, and overall, fee collections in
2005 are up roughly $1,000.00 per quarter more than last year from all the lot
sales.
5.
Unfinished Business
a)
Arnold
DeSandre said repairs to Callender Lake’s discharge flume were signed off as
completed Tuesday, June 14,2005. We are now waiting for TCEQ to inspect and
approve. Community’s total financial share of this expense is now at
$35,000.00, with an additional $5,000.00 owed to V & W Engineering. A
guaranteed-performance water type material at $4.00 per square foot has been
found for water-side dam repairs, but more than 6,400 square feet of this would
be required to cover dam water front area. Waterside dam repair investigations
to date indicate our Community’s share of this expense will be in the
$13,000.00 to $28,000.00 range. The Community has spent greater than $21,000.00
to date on dam repairs, Hickory Hills Drive Causeway repairs, and boat ramp
repairs.
b)
Arnold
DeSandre said County Commissioner Ron Carroll favors leaving existing Hickory
Hills and Callender Lake community street names as is, but the County
Commission added the caveat that any new roads would have to have private road
names.
6.
New Business
a) Bills
to be approved for payment were presented and reviewed by Arnold DeSandre. Karl
Holz moved and Gary Averitt seconded to approve. The motion passed without dissent.
b) Repairing
repeated failures in grounds maintenance equipment is costing more materials
and lost time than new equipment payments. Freddie Scaggs and Loren Lockhart
are reviewing a commercial grade, trailer-conveyed mowing machine to be
purchased later in July this year.
c) Karl
Holz asked about the upcoming cost of community insurance coverage. Arnold
DeSandre said it was more than $15,000.00 last year, and we don’t have the bill
for this year yet.
d) Arnold
DeSandre said the office FAX machine no longer works and they are negotiating
with a couple of vendors for a new one.
e) Arnold
DeSandre updated everyone on borrowing $30,000.00 from Edom Bank and the deal
is going through now.
f)
Saturday, July 16, 2005 is the next scheduled Board of
Director’s meeting.
g) Arnold
DeSandre said Barbara Mortela has resigned as recording secretary and the Board
thanks her for her help and support.
Karl Holz
moved and Freddie Scaggs seconded to adjourn the meeting at 10:55 A.M. The
motion passed without dissent.
Signature_______________________________________
H.H.P.O.I.A. Secretary
Dated__________________________________________
