H.H.P.O.I.A.
Board of
Directors
Work Session
Minutes
March 26,
2005
March
26, 2005 President, Arnold DeSandre at 10:00 A.M, called Hickory Hills Property Owner’s Improvement Association
Board Of Director’s Executive Meeting to order.
Board of Directors members Arnold DeSandre, Jane Mucci, Freddie Scaggs, Gary Averitt, and Karl Holz were present.
1.
Arnold DeSandre
gave a status update on bid process for scheduled dam repairs:
1.1. As of P.M. 3/25/2005, only one bid has
been received.
1.2.
Callender Lake POIA,
and Hickory Hills POIA principals in the bid review process agreed to wait until 2:00 P.M. 3/28/2005 to close bidding.
1.3.
Callender Lake POIA,
and Hickory Hills POIA principals in the bid review process agreed to meet at 2:00 P.M. on 3/28/2005 to review
bids.
1.4. Arnold DeSandre said estimates received
to date set cost at roughly $60,000 for discharge flume repairs.
1.5. He reminded the Board of Directors the
engineering fee will be 15% of the accepted bid and this will be in addition to the cost of the bid. He also reminded the board Callender
Lake P.O.I.A would be paying ½ of all these costs.
1.6. Arnold DeSandre then told the Board
Mr. David Brown, a local contractor, is prepared to do lake-side dam repairs for the cost of materials alone, and
he will be providing additional details of this arrangement at a later date.
2. Arnold DeSandre asked the Board of Directors
for permission to approve the accepted bid for discharge flume repairs without having to call a separate meeting. Gary Averitt suggested no more than
a $7,000 variance limit on H.H.P.O.I.A portion be set on this approval authority. Jane
Mucci moved and Gary Averitt seconded to approve giving our President the authority to approve the H.H.P.O.I.A.
portion of the repair, with $7K variance limitation. The
motion passed without dissent.
3.
Arnold DeSandre
asked the Board of Directors for discretionary approval authority to implement needed causeway repairs without
calling separate meetings for every decision. He noted this will be on a time and materials basis due to no one
knowing how bad the problem(s) with the rusting out causeway culvert are. Gary Averitt moved and Freddie Scaggs
seconded to approve. The motion passed without dissent.
4. Arnold DeSandre asked the Board of Directors
to approve him acting as liaison for the Board and going to the bank to borrow $50,000 using our $260,000.00 Common
Areas as security. A
brief discussion ensued about if that would be enough money to borrow considering all the repairs underway and
causeway repair unknowns. Arnold DeSandre reviewed status of current repairs and everyone agreed $50K would be
enough.
Gary Averitt moved
and Karl Holz seconded to have Arnold DeSandre act on behalf of H.H.P.O.I.A. Board of Directors, and borrow $50,000.00
from the bank, with Common Areas as security. The
motion passed without dissent.
5. Arnold DeSandre asked the Board to approve
paying Mr. Art Mucci for the “NO BOATING OR FISHING UNTIL LAKE REPAIRS ARE COMPLETED" sign he purchased and
posted at the boat ramp. Freddie Scaggs moved and Karl Holz seconded to approve payment. The
motion passed without dissent.
6.
After some closing
discussions, Jane Mucci moved and Freddie Scaggs seconded to adjourn at 10:54 A.M. The
motion passed without dissent.
Signature_______________________________________
H.H.P.O.I.A. Secretary
Dated__________________________________________
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