H.H.P.O.I.A.
Board of
Directors
Work
Session
Minutes
March 26, 2005
March 26, 2005 President, Arnold DeSandre at 10:00 A.M, called Hickory
Hills Property Owner’s Improvement Association Board Of Director’s Executive
Meeting to order.
Board of Directors members Arnold DeSandre, Jane
Mucci, Freddie Scaggs, Gary Averitt, and Karl Holz were present.
1. Arnold DeSandre gave a
status update on bid process for scheduled dam repairs:
1.1. As of
P.M. 3/25/2005, only one bid has been received.
1.2.
Callender
Lake POIA, and Hickory Hills POIA principals in the bid review process agreed
to wait until 2:00 P.M. 3/28/2005 to close bidding.
1.3.
Callender
Lake POIA, and Hickory Hills POIA principals in the bid review process agreed
to meet at 2:00 P.M. on 3/28/2005 to review bids.
1.4. Arnold
DeSandre said estimates received to date set cost at roughly $60,000 for
discharge flume repairs.
1.5. He
reminded the Board of Directors the engineering fee will be 15% of the accepted
bid and this will be in addition to the cost of the bid. He also reminded the board Callender Lake
P.O.I.A would be paying ˝ of all these costs.
1.6. Arnold
DeSandre then told the Board Mr. David Brown, a local contractor, is prepared
to do lake-side dam repairs for the cost of materials alone, and he will be
providing additional details of this arrangement at a later date.
2. Arnold DeSandre asked the
Board of Directors for permission to approve the accepted bid for discharge
flume repairs without having to call a separate meeting. Gary Averitt suggested no more than a $7,000
variance limit on H.H.P.O.I.A portion be set on this approval authority. Jane Mucci moved and Gary Averitt seconded
to approve giving our President the authority to approve the H.H.P.O.I.A.
portion of the repair, with $7K variance limitation. The motion passed without dissent.
3. Arnold DeSandre asked the
Board of Directors for discretionary approval authority to implement needed
causeway repairs without calling separate meetings for every decision. He noted
this will be on a time and materials basis due to no one knowing how bad the
problem(s) with the rusting out causeway culvert are. Gary Averitt moved and
Freddie Scaggs seconded to approve. The motion passed without dissent.
4. Arnold DeSandre asked the
Board of Directors to approve him acting as liaison for the Board and going to
the bank to borrow $50,000 using our $260,000.00 Common Areas as security. A brief discussion ensued about if that
would be enough money to borrow considering all the repairs underway and causeway
repair unknowns. Arnold DeSandre reviewed status of current repairs and
everyone agreed $50K would be enough.
Gary Averitt moved and Karl Holz seconded to have Arnold DeSandre act on
behalf of H.H.P.O.I.A. Board of Directors, and borrow $50,000.00 from the bank,
with Common Areas as security. The
motion passed without dissent.
5. Arnold DeSandre asked the
Board to approve paying Mr. Art Mucci for the “NO BOATING OR FISHING UNTIL LAKE
REPAIRS ARE COMPLETED" sign he purchased and posted at the boat ramp. Freddie
Scaggs moved and Karl Holz seconded to approve payment. The motion passed without dissent.
6. After some closing
discussions, Jane Mucci moved and Freddie Scaggs seconded to adjourn at 10:54
A.M. The motion passed without dissent.
Signature_______________________________________
H.H.P.O.I.A. Secretary
Dated__________________________________________
