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H.H.P.O.I.A.
Board of Directors
Meeting
Minutes
November
20, 2004
November
20, 2004 President Arnold DeSandre called Hickory Hills Property Owner's Improvement Association Board Of Director's
Meeting to order at 10:00 A.M.
Board
of Directors members Arnold DeSandre, Jane Mucci, Gary Averitt, and Freddie Scaggs were present. Member Karl Holz
asked to be excused for this meeting.
1. Board
of Directors President Arnold DeSandre who also gave the invocation prayer called the meeting to order. Roll call
of officers present was then held.
2. Reports
of Officers:
2.a.
President Arnold DeSandre called for approval of Executive Session of August 3rd,
and October 16th and October 16 Board Meeting, 2004 meeting minutes.
Freddie Scaggs moved and Jane Mucci seconded to approve minutes as written. The motion passed without dissent with
the correction of Freddie Scaggs spelling of her last name.
2.b.
Jane Mucci presented the Financial Reports and noted roughly $4,000 in membership assessment fees behind the average
for the year. Arnold DeSandre moved and Freddie Scaggs seconded to approve financial reports as submitted. The
motion passed without dissent.
3. Community
Input Items:
3.a.
Arnold DeSandre informed everyone present a new shipment of Hickory Hills T-Shirts has been received and is available
for purchase at the office during normal business hours.
3.b.
Arnold DeSandre said a piece of community-owned real estate on Sycamore St. is available for sale at the budget
price of $4,900.00, and asked all present to inform everyone they know. He asked for permission to offer the land
for sale with Re-Max, Rose Realty of Canton for about $5,200 or $5,300 to cover the commissions. Freddie Scaggs
moved and Gary Averitt seconded to approve going to Re-Max, Rose Realty. The motion passed without dissent.
3.c.
Arnold DeSandre said the person donating the (24) pool lounge chairs has consented to having their name published.
Mr. Ron Dinsmore blessed the community with these a few weeks ago. We agreed to have Maintenance stack the chairs
near the poolside and to cover them.
3.d.
Arnold DeSandre presented that a new property owner wishes to place Christmas lights on the entrance fence at no
cost to the Association. Jane Mucci moved and Gary Averitt seconded to approve the lights. The motion passed without
dissent.
3.e.
Arnold DeSandre presented that he was asked to cut the grass at the Edom Fire Station #2. After much discussion
both from the floor and Board members about our equipment doing work for others and not being able to keep up with
the work here we should decline the offer. Arnold DeSandre moved and Jane Mucci seconded to decline the offer with
no bad feeling for the GREAT job the Fire Department does. The motion passed without dissent.
4. Community
Committee Reports:
4.a.
Architectural Control Committee (ACC) report by Layne DeSandre noted 27 letters on 36 abandoned vehicles in our
community have been sent, and 24 cars have been removed to date along with a boat, Go-Karts and motorcycles. Layne
DeSandre, Jane Mucci and Arnold DeSandre met with Justice of the Peace Tracey Garner 10/21/2004 for clarification
on community's legal rights in these situations. Her response was we are going in the right direction. After the
second letter we need to copy and telephone Gary Rose from the DA's Office for his involvement. The septic problem
on Ridgewood Lane has been address from the DA's Office and Ken Martin's office. The lot and septic are to be looked
at cleaned up with the lot offered for sale.
4.b.
Lake Committee do to the absence of Arthur Mucci, Jane Mucci stated everything is status Quo and going along as
it should be.
4.c.
Maintenance Committee report was presented by Freddie Scaggs. We are having people take toilet tissue from either
bathhouse. Lockable holders are on order as Edom Bakery has agreed to let us purchase them through them. That should
take care of that problem. We have a request to purchase a Screen Door for the Office so that on nice days it can
be left open without the flies and bees. Arnold DeSandre moved and Jane Mucci seconded to purchase a door for the
Office. Motion passed without dissent. Freddie requested to have Robert Baker make the Spike Sets per his proposal
for $637.50 to replace those that have been stolen. Jane Mucci moved and Gary Averitt seconded to purchase the
spikes from our property owner. Motion passed without dissent.
4.d.
Office Committee report by Arnold DeSandre said the Office has sent out 186 Past Due notices to property owners.
This is 50 more then last time. Don't know what the thinking is with some of these owners as they haven't been
late before. The Office will be closed the Friday after Thanksgiving. There are about seven (7) new Property Owners
in the last four (4) weeks or so.
5. Unfinished
Business:
5.a.
Arnold DeSandre said the TVEC tree trimming crews have been pulled off to assist crews working storm-damaged areas
in Dallas, TX. Latest news has them back in our community soon to finish the work. Comments were received from
those present about the fine job they're doing in trimming back trees from the power lines.
5.b.
Arnold DeSandre said representatives from both lake communities and Callender Lake HOA met with Wayne Weeks of
Velvin $ Weeks Engineering firm in Athens, TX about our current lake issues with discharge flue improvements and
vegetation infestations clogging the lake. A Proposal has been received from them and we are setting up a meeting
on Tuesday November 30th to discuss the proposal. Those scheduled to meet
and report back are Ron McDougal and C.A. Cockrell from Callender Lake, and Arnold DeSandre and another Board member
from Hickory Hills. After much discussion it was stated that the Lake would be lowered about a foot or so when
the work on the Dam is to be done. Since no proposal has been received from Stan Smith, I believe that we should
seek a proposal from another firm. It was to be here by the 15th
of this month.
6. New
Business:
6.a.
Bills to be approved for payment were presented by Arnold DeSandre. The last Tractor payment has been made and
is waiting to here from New Holland Credit Company on any additional charges. Jane Mucci moved and Gary Averitt
seconded to approve the list for payments. Motion passed without dissent.
6.b.
Arnold DeSandre reported that 24 Street Signs have been ordered and should be delivered soon. We the Board THANK
the Fish Committee for the donation of $500 and the Ladies of the Lake for their Donation of $300. Thus far these
signs and poles have been paid for with GAP funds, and donations without any Maintenance Fees funds.
7. Adjourn
Meeting:
7.a.
At the conclusion of pending discussions, Arnold DeSandre said he would entertain a motion to adjourn the meeting.
Jane Mucci moved and Gary Averitt seconded. The motion passed without dissent and the meeting adjourned at 10:50
A.M.
Signature_______________________________________
H.H.P.O.I.A. Secretary
Dated__________________________________________
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