H.H.P.O.I.A.

Board of Directors

Monthly Meeting

Minutes

 

September 17, 2005

 

 

September 17, 2005 President, Arnold DeSandre at 10:00 A.M, called Hickory Hills Property Owner’s Improvement Association Board Of Director’s Meeting to order.

 

Board of Directors members Arnold DeSandre, Jane Mucci, Gary Averitt, Freddie Scaggs, and Karl Holz were present.

 

1.       Karl Holz called following the opening prayer by Arnold DeSandre and roll call of officers; approval of minutes for Board Meeting and Executive Session dated August 20, 2005. The motion was seconded by Freddie Scaggs and passed without dissent.   

2.       Treasurer Jane Mucci presented the financial reports and noted further details of the Community’s finances are available in the newsletter mailed out with latest quarterly billings.  Karl Holz moved to approve financial reports as submitted. Gary Averitt seconded. The motion passed without dissent.

3.       Community Input

a)       Arnold DeSandre said the Community property on Sycamore St. sold for $2000.00 and new owners have already started clearing.  He also noted the lawsuit against those thumbing their noses at the Board and community maintenance fees are proceeding and significant results are coming next year. 

b)       Betty Miller said the Ladies’ Club has one table available to rent for the Pavilion Garage Sale scheduled 9/24/2005.

c)       Arnold DeSandre encouraged everyone to visit the Hickory Hills website designed by Ed Deane and note the wonderful job he’s done portraying our Community in the best possible way. The photos he took and posted are excellent.  

d)       Arthur Mucci reminded everyone the Lake Committee’s Annual Fish Fry is scheduled October 1, 2005 and encouraged everyone to attend.  The Lake Committee is also working on stocking the lake with fish this spring. 

e)       The Edom Volunteer Fire Department is having a BBQ and auction today.  Everyone is encouraged to attend and support those helping protect our Community.

4.       Committee Reports

a)       Ed Deane asked Layne DeSandre about the new move-ins and Layne noted the increasing number of renters impacting our community. She said the young couple that purchased it has already cleared off the recently sold lot on Sycamore. Projects America is now down to 11 lots at Hickory Hills and continues to sell to out-of-state buyers. The Cortez place is yet another area of concern.  

b)       Arthur Mucci with the Lake Committee said they have acquired quite a bit of very fine Cowboys and NASCAR memorabilia and other items for the silent auction at the fish fry, and asked everyone to attend and participate in this fun fund raising event.

c)       Freddie Scaggs said the new commercial-grade mowing equipment has made a big difference and ditch mowing in Section 4 has pretty much been completed. They will be moving on to another long-neglected back section next. Fall roll-off dumpster scheduled for weekend 9/28/2005. Helen Wagner asked about weed and tree overgrowth in the ditch/culvert area behind her property at the corner of Elm Drive and Dogwood Trail. Freddie Scaggs said maintenance personnel have dealt with wasp stings and snakes while clearing these areas, but will see what can be done. David Poole asked about the front sign lights. Freddie Scaggs said these lights have been kicked out and repaired six times in recent history.

d)       Office Committee reported by Arnold DeSandre noted 44 property transfer changes on 80 lots and 4 foreclosures on 8 lots so far this year.

5.       Unfinished Business

a)       Arnold DeSandre and C.A. Cockrell of Callender Lake Community had a two-hour meeting with Velvin & Weeks Engineering on latest list of dam problems from TCEQ. Wayne Weeks quoted roughly $6,000.00 for engineering support to resolve this list. Arnold DeSandre said they requested and received a six-month stay of execution from TCEQ for our communities to complete called-for repairs. 

b)       Arnold DeSandre reviewed highlights from latest TCEQ repairs list and discussed new areas of concern. TCEQ report notes what appears to be evidence of dam seepage near the foot of the dam, but with all the natural springs in this area, it is difficult to assess the water source.

c)       In presenting next year’s budget, Arnold DeSandre said Hickory Hill’s ½ of dam repair costs in 2006 would easily amount to more than $76,000.00. He opened the floor for discussion at this point. David Poole said Hickory Hills maintenance fees are simply too low for a community with this size and responsibility. Gary Averitt noted his association membership fees in Dallas, TX are easily 4 times more that those out here, and that association does not have dam repairs to deal with. Jane Mucci moved and Freddie Scaggs seconded to increase Hickory Hills Quarterly Maintenance Fees by 10% for the 2006 calendar year. The motion passed without dissent

6.       New Business

a)       $4,500.00 in bills to be approved for payment were presented and discussed by Arnold DeSandre. Freddie Scaggs moved and Gary Averitt seconded to approve.  The motion passed without dissent.

b)       Next Board meeting is October 15, 2005.

 

Karl Holz moved and Gary Averitt seconded to adjourn the meeting at 10:55 A.M. The motion passed without dissent.

 

 

 

Signature_______________________________________

                                H.H.P.O.I.A.  Secretary

 

 

Dated__________________________________________